Attending Preschool

We understand that starting preschool can be a big step for you and your child. Before your child starts preschool your child will be allocated a key person, who will visit you and your child at home to complete paper work and to start getting to know you and your child. You will be invited to a play session to familiarise you and your child with the preschool. Please read our key person and settling in policy.

Documents for new parents

Parents are expected to read all policies before accepting a place.

Admission criteria

We must stress that although the Preschool is within the grounds of St Augustine’s Primary School, they are separate establishments. Therefore having a place at the Preschool does not mean you will get a place at the primary school.

If oversubscribed the following criteria will be followed:

  1. Siblings of present children (i.e. 2 or more children at preschool at the same time).
  2. Siblings of children attending St Augustine’s primary school.
  3. Other children whose parents wish them to attend (If we are over subscribed places will be allocated on distance from school, as the crow flies).

For information on fees, workplace vouchers and nursery education grant funding please see our fees policy. .

We hope this information has been useful. Please do not hesitate to contact the preschool should you require any further information.

Our privacy notice

St Augustine of Canterbury preschool privacy notice for children and parents


We are committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws including Date Protection act 1998 and general Data protection regulations May 2018 and is used in line with your expectations.

This privacy notice explains what personal data we collect, why we collect it, how we  use it and how we protect it.

What personal data do we collect?

We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.

Personal details that we collect about your child include:

  • your child’s name, date of birth, address, health and medical needs, development needs, and any special educational and disability needs.

Where applicable we will obtain child protection plans from social care and health care plans from health professionals.

We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.

Personal details that we collect about you include:

  • your name, home address, phone numbers, e mail address, emergency contact details and family details

This information will be collected from you directly in the registration form.

If you apply for up to 30 hours free childcare, we will also collect:

  • Your national insurance number or unique taxpayer reference (UTR), if you’re self-employed. We may also collect information regarding benefits and family credits that you are in receipt of.

 Why we collect this information and the legal basis for handling your data

We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:

  • contact you in case of an emergency
  • to support your child’s wellbeing and development
  • to manage any special educational, health or medical needs of your child whilst at our setting
  • to carry out regular assessment of your child’s progress and to identify any areas of concern
  • to maintain contact with you about your child’s progress and respond to any questions you may have
  • to process your claim for up to 30 hours free childcare (only where applicable)
  • to keep you updated with information about our service

With your consent, we will also record your child’s activities for their individual learning record. This may include photographs and videos. We may also with your consent, take photos of your child to go on preschool display boards, face book and to promote the preschool in local newspapers. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.

We have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).

 Who we share your data with

In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:

  • Ofsted – during an inspection or following a complaint about our service
  • the Local Authority (where you claim up to 30 hours free childcare as applicable)
  • the government’s eligibility checker (as above)
  • our insurance underwriter (if applicable)
  • the school that your child will be attending

We will also share your data if:

  • We are legally required to do so, for example, by law, by a court or the Charity Commission;
  • to enforce or apply the terms and conditions of your contract with us
  • to protect your child and other children; for example by sharing information with social care or the police;
  • it is necessary to protect our rights, property or safety

We will never share your data with any other organisation to use for their own purposes

 How do we protect your data?

We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by storing paper data in a locked cabinet and ensuring electronic data can only be accessed by a password. When using automated communication addresses cannot be seen by other parents.

 What happens if there is a security breach?

If a breach of personal data were to occur, we will after becoming aware of such a breach, report this to the Commissioner’s Office, if required, within 72 hours.

 How long do we retain your data?

We retain your child’s personal data for up to 3 years after your child leaves our setting. Medication records and serious accident records are kept for 21 years and 3 months according to legal requirements.

Your child’s learning and development records are passed onto parents and new setting/school when your child leaves. The electronic records we hold are deleted within 3 months.

In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements.

Automated decision-making

We do not make any decisions about your child based soley on automated decision-making.

 Your rights with respect to your data

You have the right to:

  • request access, amend or correct your/your child’s personal data
  • request that we delete or stop processing your/your child’s personal data, for example where the data is no longer necessary for the purposes of processing; and
  • request that we transfer your, and your child’s personal data to another person

If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us. If you continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or

 Changes to this notice

We keep this notice under regular review. You will be notified of any changes where appropriate

Contact us

St. Augustine of Canterbury Preschool
Boscombe Crescent
BS16 6QR
0117 956 1166