We understand that starting preschool can be a big step for you and your child. Before your child starts preschool your child will be allocated a key person, who will visit you and your child at home to complete paper work and to start getting to know you and your child. You will be invited to a play session to familiarise you and your child with the preschool. Please read our key person and settling in policy.
Parents are expected to read all policies before accepting a place.
We must stress that although the Preschool is within the grounds of St Augustine’s Primary School, they are separate establishments. Therefore having a place at the Preschool does not mean you will get a place at the primary school.
If oversubscribed the following criteria will be followed:
For information on fees, workplace vouchers and nursery education grant funding please see our fees policy. .
We hope this information has been useful. Please do not hesitate to contact the preschool should you require any further information.
St Augustine of Canterbury preschool privacy notice for children and parents
We are committed to ensuring that any personal data we hold about you and your child is protected in accordance with data protection laws including Date Protection act 1998 and general Data protection regulations May 2018 and is used in line with your expectations.
This privacy notice explains what personal data we collect, why we collect it, how we use it and how we protect it.
What personal data do we collect?
We collect personal data about you and your child to provide care and learning that is tailored to meet your child’s individual needs. We also collect information in order to verify your eligibility for free childcare as applicable.
Personal details that we collect about your child include:
Where applicable we will obtain child protection plans from social care and health care plans from health professionals.
We will also ask for information about who has parental responsibility for your child and any court orders pertaining to your child.
Personal details that we collect about you include:
This information will be collected from you directly in the registration form.
If you apply for up to 30 hours free childcare, we will also collect:
Why we collect this information and the legal basis for handling your data
We use personal data about you and your child in order to provide childcare services and fulfil the contractual arrangement you have entered into. This includes using your data to:
With your consent, we will also record your child’s activities for their individual learning record. This may include photographs and videos. We may also with your consent, take photos of your child to go on preschool display boards, face book and to promote the preschool in local newspapers. You will have the opportunity to withdraw your consent at any time, for images taken by confirming so in writing.
We have a legal obligation to process safeguarding related data about your child should we have concerns about their welfare. We also have a legal obligation to transfer records and certain information about your child to the school that your child will be attending (see Transfer of Records policy).
Who we share your data with
In order for us to deliver childcare services we will also share your data as required with the following categories of recipients:
We will also share your data if:
We will never share your data with any other organisation to use for their own purposes
How do we protect your data?
We protect unauthorised access to your personal data and prevent it from being lost, accidentally destroyed, misused, or disclosed by storing paper data in a locked cabinet and ensuring electronic data can only be accessed by a password. When using automated communication addresses cannot be seen by other parents.
What happens if there is a security breach?
If a breach of personal data were to occur, we will after becoming aware of such a breach, report this to the Commissioner’s Office, if required, within 72 hours.
How long do we retain your data?
We retain your child’s personal data for up to 3 years after your child leaves our setting. Medication records and serious accident records are kept for 21 years and 3 months according to legal requirements.
Your child’s learning and development records are passed onto parents and new setting/school when your child leaves. The electronic records we hold are deleted within 3 months.
In some instances (child protection, or other support service referrals) we are obliged to keep your data for longer if it is necessary to comply with legal requirements.
We do not make any decisions about your child based soley on automated decision-making.
Your rights with respect to your data
You have the right to:
If you wish to exercise any of these rights at any time or if you have any questions, comments or concerns about this privacy notice, or how we handle your data please contact us. If you continue to have concerns about the way your data is handled and remain dissatisfied after raising your concern with us, you have the right to complain to the Information Commissioner Office (ICO). The ICO can be contacted at Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or ico.org.uk/
Changes to this notice
We keep this notice under regular review. You will be notified of any changes where appropriate
St. Augustine of Canterbury Preschool
0117 956 1166